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DIRECTOR PORTAL
PRODUCTION
PRODUCTION
DRIVING
Driving:
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You will be in charge of getting our equipment from our warehouse to the venue.
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Please make sure to lock the truck every time that you park or leave the truck. Do not leave any valuables visible in the cab! ​
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You will have assigned hotels to stop at along your route. If you have have any questions or issues with your rooms, please reach out to Lizzie (317-438-9986).
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You will be provided a credit card that is to be used for gas only. If you lose this card, the cost of a replacement card will be deducted from your paycheck.
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DTU will prepare items for you to add to the truck before you leave our warehouse. Make sure that you know what tour color you are and grab the items with that label. For DTU Regional competitions, be sure to remember to bring the controller laptop for the judge system!
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Keep the controller laptop in the cab of the truck with you and bring it in to your hotel room at night. Do not lose this computer!!! ​
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Click below for our contracted driver policy!
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MUSIC
​Background Music:​
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You will be responsible for playing background music between routines/sessions and during breaks from the designated playlists on your DJ laptop.
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Please pay close attention to the background music playing. Even if a song is listed as "clean" in your playlist, we recommend switching it immediately if you notice inappropriate language or references in the lyrics.
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Access to Routine Music:​
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Camps:
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You will be responsible for playing specific camp routine music at the direction of the Head Instructor. This music will be provided to you before your arrival.
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Regionals:
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You will be responsible for downloading the routine music from DanceComp Genie to your DJ computer. The username and password will be provided to you by your Inferno lead.
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Nationals:
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Your laptop will either already have routine music loaded on to it, or you will be provided a flash drive of routine music.
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Routine Music:​
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For regionals and nationals, you will have a schedule to follow along with and will be responsible for tracking any changes that are made in the schedule by on site staff to make sure you play the correct music.
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Make a note of the routines that are missing music and let your event staff group chat know so they can communicate with the team that they will need to play their own music at your station.
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DO NOT hit play until you receive a thumbs up from the coaches, who will be sitting front and center in front of the performance floor. Teams often do a choreographed count-off before their music begins to get ready for their routine. Once you see the thumbs up, wait about 3 seconds before hitting play. If you don't receive a thumbs up after 10 seconds and there is no movement on stage, you may press play.
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Occasionally, coaches will upload the wrong music for a routine. If they give you any indication that the music is incorrect, motion them to come up to the DJ table. If it is incorrect or their music is not uploaded at all, they may need to play the music themselves through your aux cord. ​Be sure to have adapters ready for this.
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If there is a mess-up with the music (it skips or you accidentally play it too early), the Lead Tabulator will help you make the call if you are to pull the music down or let it keep playing. Most of the time, the team will figure it out and keep going, but if it is apparent that they do not wish to continue, you will need to pull the music down. We will then offer for the team to perform again in a later slot and that schedule adjustment should be shared with you via text or headset.​​​
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SET-UP
Camp Setup:​
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You will be responsible for unloading our equipment from the truck(s) with the help of our event staff.
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You will be responsible for setting up all of our audio equipment as well as the backdrop.
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Regionals Setup:
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You will be responsible for unloading our equipment from the truck(s) with the help of our event staff.
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Not all equipment will need to be unloaded for every event. You will be notified if this is the case. ​
- ​You will be responsible for giving the controller laptop to the tabulator ASAP! ​
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You will be responsible for setting up all of our audio equipment as well as the backdrop.
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You must let your competition director know that you have done a sound check successfully and have downloaded the music before you will be dismissed for the evening.
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Nationals Setup:​​
- Your daily set-up schedules and more detailed information will be provided to you by your lead.
- Reference the floor plans in the Vendor LinkTree provided to you.​​
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You will be responsible for unloading our equipment from the truck(s) with the help of our event staff.
- Marley set-up schedules are precise due to our coordination with multiple vendors. Please make sure to adhere to your scheduled times and avoid being late.​
- Signage teams will be provided a map of signage to reference while setting up. If you have questions, reach out to your assigned lead.
- If your team is working without a lead’s supervision, you must check in with them for approval before proceeding. You may need to make adjustments, so do not consider a task complete until you've received the "okay." A DTU owner or office member may also request changes even after approval. Please be respectful and patient with these adjustments – it's all part of the event process!
​TEAR-DOWN
Camp Teardown:
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After the last day's Showcase is finished, you can begin playing soft background music until most of the room has cleared of teams and spectators.
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You may then begin teardown responsibilities outlined in your camp booklet.
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Regionals Teardown:
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After the last routine has performed, you will be playing soft background music until you are instructed by the director or assistant director to begin playing hype music!
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Once the awards are ready to be brought out to the gymnasium, the director or assistant director will come get you to help bring out our awards table. ​
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Once the awards ceremony begins, play background music very softly (or not at all) and bump the music once the winner of a category has been announced.
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Follow cues from the director about how long to play music after a winner is announced. We want to keep the flow of the awards ceremony natural!
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​Once the Grand Champion is announced, bump the music but then bring the music down once the whole team is in front of the banner - we will ask them a question to answer as a team. Once they respond we will close out the ceremony.
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At the end of the awards ceremony, you will play our thank you audio commercial. After that you can play 3-4 songs then slowly lower the music.
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Once the awards ceremony is over, you may begin tearing down any thing that you are able to without being too obvious.
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Do not remove any tape from cords, drop the backdrop, or tear down any other large items while any spectators are in the gymnasium. This is a hazard and we will be held liable for any related injuries!! ​
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Once we are completely packed up, you will be responsible for repacking the truck with the help of event staff. Once the truck is closed all event staff will be dismissed!
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Make sure that you receive the controller laptop(s) from the tabulator. Keep this in the cab of the truck with you and bring in to your hotel room at night. Do not lose this computer!!! ​
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Nationals Teardown:
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Your daily strike schedules and more detailed information will be provided to you by your lead.
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You will be responsible for loading up our equipment back on the truck(s) with the help of our event staff.
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Marley/mat strike schedules are precise due to our coordination with multiple vendors. Please make sure to adhere to your scheduled times and avoid being late.​
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Do not tear down any large signage or marley/mat flooring in front of teams, coaches, or fans. Wait until an area is clear before striking.​
​​DURING THE EVENT
During Camp Events:
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Please show up on time each morning! ​As soon as you arrive, begin playing background music.
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Follow the schedule of duties that are outlined in the camp booklet provided to you.
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Follow the cues of your Head Instructor closely during Day 3's Showcase in front of the audience. ​
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During Regional and National Events:
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Doors to the venue will open to spectators 1 hour before the first performance. As the DJ, it's your responsibility to ensure background music is playing when the doors open. Please make sure you are seated at your station 15 minutes before the first routine's start time to ensure you're prepped and ready to go.
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During every scheduled break the floor should be swept with the push broom.
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Pay attention to the competition floor as well as the group chat in case you need to pick up items between routines (earrings, pom pieces, etc.). Make sure you are in sync with the announcer so they wait for you to finish picking up the item(s).
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If there are spills please use the cleaning supplies and gloves to clean up any messes.
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Some athletes may become sick during their performance on the competition floor. It’s your job to work with the Lead Tabulator and announcer to decide whether to stop the music or continue. If the athlete wishes to perform again, a rescheduled time will be provided. You will then need to quickly clean the floor with the supplies at your station to keep the schedule on track.​​​
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​Regionals Specific Information:
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During breaks or if there are extremely long pauses (like issues with the judging system) you can play audio commercials throughout the day.
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​Please make sure to read the title of the audio commercial and only play ones that apply. Example - if we flew to the event, then we don't have apparel - so don't play our apparel commercial! ​
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After the last routine has performed, you will be playing soft background music until you are instructed by the director or assistant director to begin playing hype music!
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Once the awards are ready to be brought out to the gymnasium, the director or assistant director will come get you to help bring out our awards table. ​
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Once the awards ceremony begins, play background music very softly (or not at all) and bump the music once the winner of a category has been announced.
-
Follow cues from the director about how long to play music after a winner is announced. We want to keep the flow of the awards ceremony natural!
-
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​Once the Grand Champion is announced, bump the music but then bring the music down once the whole team is in front of the banner - we will ask them a question to answer as a team. Once they respond we will close out the ceremony.
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At the end of the awards ceremony, you will play our thank you audio commercial. After that you can play 3-4 songs then slowly lower the music.
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Nationals Specific Information:
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Note that Final Round and Semifinal Round schedules cannot be created until on site, so those schedules will not be available until right before your start time. Your Arena Director will bring these to you.
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At least one of the scheduled DJ staff members must be wearing the provided headset while working. The headset will be used to communicate time-sensitive information to you, so it’s important to pay attention and avoid playing music too early.​​
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If you are scheduled for preliminary or semifinal performances and there is a mix-up with music, you will need to correctly re-label the music on your laptop after you get the right music track sorted out with the coach (quickly!). Then please notify your lead of the mix-up so the labeling of the music can be fixed on the laptops where that team will be performing the next day.
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Training for the Battle and Awards ceremonies will be provided separately by your lead if you are assigned to this role.
GENERAL INFO
Logistics and Expectations:
- The meal plans for each day will be found on the DTU Crew site.
- Payments for event staff will be processed 5-10 business days after the event. Due to the size of the event, we anticipate it will take the full 10 days to organize and process everyone's payment. We appreciate your patience!
- If you haven't set up Direct Deposit for staff payments yet, please contact Jordan Bikic at jordan@danceteamunion.com to get started. She will send you a W9 form and a Direct Deposit form to complete.
- Upon arriving at the event, you become a representative of DTU and Inferno. Please remember this while wearing your Crew shirts and conduct yourself in a professional manner throughout the event. Avoid speaking negatively or inappropriately about any team, coach, or fan you encounter, as there will always be people observing and listening.
- Alcohol consumption and/or drug use is not allowed on set-up days, competition days, or tear-down days when you are scheduled to work. Any suspicion of alcohol or drug use will result in immediate dismissal from the event. As a representative of both DTU and Inferno, you are expected to follow these rules at all times, both on and off duty, until your scheduled tasks are completed.
- For Nationals only: If your name isn't on the DJ schedule, it means you'll be assigned to either set-up or tear-down in another area, or you're considered "on call." While on call, you'll need to remain on campus at the Hyatt Regency Orlando or the Orange County Convention Center, ready to assist with any unscheduled tasks or to help resolve any issues that may arise.​